Scheduling calls on Google Meet
As a client, there are two instances when you would need to schedule a video call with an expert that you already work with or are looking to work with.
- To understand an expert's profile better before sharing the brief. For this instance, there is a Schedule a meeting button on the profile page (full view) of each expert on the platform.
- While collaborating with an expert on a project. For this instance, there is a Schedule a meeting button on the top left side of the project collaboration page.
Once you click the Schedule a meeting button, a dialog box will open up with a form that allows you to create a video conference call on Google Meet. In the case of the profile page of an expert, the call will be a 1:1 with the expert from whose profile you initiated the meeting. On the project collaboration page, you can choose the participants on the call from the list of participants collaborating on the project.
Google Account is required!
Currently, we have an integration with Google Meet for online calls. To use this feature, you must have created an InsightGig account with an email ID provided by Gmail or Google Workspace.
In this article, we will show you an example of using Google Meet from the project collaboration page. The workflow to schedule Google Meet from the brief page is similar.
Before you can start scheduling video conference calls from inside the InsightGig account, you need to link your InsightGig account with your Google account. Essentially, you are giving permission to InsightGig software to access and create meetings in your Google account. This is a one-time activity. Let's see how this can be done.
- When you click the Schedule a meeting button, you will be prompted to choose either Google Meet or Zoom. Click on Google Meet to proceed.
- If you haven't signed up with / linked your Google Account before, you'll be asked to Sign In to grant access. Click on Sign in with Google to proceed.
- You will be directed to Sign in with Google. The screen will look like this (looks familiar?!).
- Proceed to choose the account and sign in with Google. You will need to give permission to InsightGig to view and edit your calendars on Google by pressing the Continue button on this screen.
And that's it! You are ready to schedule calls on Google Meet seamlessly from within the InsightGig platform. Let's see how that is done.
When you click the Schedule a meeting button after the one-time linking process, you will see a pop-up window with a form.
You need to fill in the following information.
- Title: The title you want to give for the meeting. This will correspond to the title field of the meeting on Google Calendar. Simple enough!
- Description: The description of the meeting's objective. This will correspond to the description field of the meeting on the Google Calendar.
- Starting date & time: The starting date & time of your meeting.
- Ending time: The ending time of your meeting.
Once you fill up all the fields, the Create meeting button will activate. Click on it, and you are done! You will see a temporary message just above the project's title, indicating that the meeting has been scheduled.
Pro Tip!
Once the online meeting is created from the InsightGig account, you can edit the meeting by accessing your Google account directly. You can use this option to change the date/time or add additional participants etc.
